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Top 5 Evolved Email Fraud Scams: 2023 Trends

Email serves as a critical channel for B2B lead generation and customer communications, but it is also one of the most widely targeted channels for cyberattacks and email fraud scams. Cybercriminals are always innovating their attacks in order to steal more information and financial assets. As organizations continue to fight back with stronger security measures, cybercriminals must constantly evolve their tactics and improve their phishing and spoofing techniques.

In 2023, a drastic increase in the use of machine learning (ML) and artificial intelligence (AI) based phishing attacks that are going undetected by traditional email security solutions have been detected by security researchers from around the world. The main aim of these attacks are to manipulate human behaviour and trick people into performing unauthorized actions – like transferring money to fraudsters’ accounts.

While the threat of email-based attacks and email fraud are always evolving, don’t stay behind. Know the email fraud trends that will take place in the following years in terms of fraudster tactics, tools, and malware. Through this blog post I’ll show you how cybercriminals are developing their tactics, and explain how your business can prevent this kind of email attack from taking place.

Types Of Email Fraud Scams to Beware of in 2023

1. Business Email Compromise (BEC)

COVID-19 has compelled organizations to implement remote-working environments and shift to virtual communication between employees, partners, and customers. While this has a few benefits to list down, the most apparent downside is the alarming rise in BEC over the past year. BEC is a broader term used for referring to email fraud attacks like email spoofing and phishing.

The common idea is that a cyber attacker uses your domain name to send emails to your partners, customers, or employees trying to steal corporate credentials to gain access to confidential assets or initiate wire transfers. BEC has affected more than 70% of organizations over the past year and has led to the loss of billions of dollars worth of company assets.

2. Evolved Email Phishing Attacks

Email phishing attacks have drastically evolved in the past few years although the motive has remained the same, it is the medium to manipulate your trusted partners, employees and clients into clicking on malicious links encapsulated within an email that appears to be sent from you, in order to initiate the installation of malware or credential theft. Evolved email scammers are sending phishing emails that are hard to detect. From writing impeccable subject lines and error-free content to creating fake landing pages with a high level of accuracy, manually tracing their activities have become increasingly difficult in 2023.

3. Man-In-The-Middle

Gone are the days when attackers sent out poorly-written emails that even a layman could identify as fraudulent. Threat actors these days are taking advantage of SMTP security problems like the use of opportunistic encryption in email transactions between two communicating email servers, by eavesdropping on the conversation after successfully rolling back the secured connection to an unencrypted one. MITM attacks like SMTP downgrade and DNS spoofing have been increasingly gaining popularity in 2023.

4. CEO Fraud

CEO fraud refers to the schemes that are being conducted that target high-level executives in order to gain access to confidential information. Attackers do this by taking the identities of actual people such as CEOs or CFOs and sending a message to people at lower levels within the organization, partners and clients, tricking them into giving away sensitive information. This type of attack is also called Business Email Compromise or whaling. In a business setting, some criminals are venturing to create a more believable email, by impersonating the decision-makers of an organization. This allows them to ask for easy money transfers or sensitive information about the company.

5. COVID-19 Vaccine Lures

Security researchers have unveiled that hackers are still trying to capitalize on the fears tied to the COVID-19 pandemic. Recent studies shed light on the cybercriminal mindset, revealing a continued interest in the state of panic surrounding the COVID-19 pandemic and a measurable uptick in phishing and business email compromise (BEC) attacks targeting company leaders. The medium for perpetrating these attacks is a fake COVID-19 vaccine lure that instantly raises interest among email receivers.

How Can You Enhance Email Security?

  • Configure your domain with email authentication standards like SPF, DKIM and DMARC
  • Shift from DMARC monitoring to DMARC enforcement to gain maximum protection against BEC, CEO fraud and evolved phishing attacks
  • Consistently monitor email flow and authentication results from time to time
  • Make encryption mandatory in SMTP with MTA-STS to mitigate MITM attacks
  • Get regular notifications on email delivery issues with details on their root causes with SMTP TLS reporting (TLS-RPT)
  • Mitigate SPF permerror by staying under the 10 DNS lookup limit at all times
  • Help your recipients visually identify your brand in their inboxes with BIMI

PowerDMARC is your single email authentication SaaS platform that assembles all email authentication protocols like SPF, DKIM, MTA-STS, TLS-RPT and BIMI on a single pane of glass. Sign up today to get your free DMARC analyzer! 

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Understanding the Different Types of Email Security Threats and How to Avoid Them

Email is an essential part of our daily lives. It is one of the primary methods of communication, and we use it to send and receive messages, documents, and even personal information. However, with the rise of email usage, email security threats have become increasingly common. Cybercriminals use various tactics to compromise email security, including phishing, spam, malware, and spoofing. In this blog post, we will discuss the different types of email security threats and provide tips on how to avoid them.

Phishing

Phishing is a type of email attack that is designed to trick the recipient into providing sensitive information or installing malware. Phishing emails often appear to be from a trusted source, such as a bank or a social media site. The email may contain a link to a fake website that looks like the real thing, and the recipient may be asked to enter their login credentials or other sensitive information.

To avoid falling victim to a phishing attack: 

  • Be wary of emails from unknown senders or emails that ask for personal or sensitive information
  • Always double-check the URL before entering any login credentials or sensitive information
  • Never click on suspicious links
  • Use email authentication protocols like DMARC, SPF, and DKIM. A combination of the three provides enhanced security against phishing emails sent from your own domain. 

Spam

Spam emails are unsolicited messages that are sent in bulk. They are often used to promote products or services, and they can also be used to distribute malware. Spam emails can be annoying and time-consuming to deal with, but they can also be a security risk.

To avoid spam, use a spam filter to automatically sort and delete unwanted messages. Be cautious when providing your email address online, and avoid clicking on links or downloading attachments from unknown sources.

Sender Policy Framework (SPF) is an email verification and authentication standard that can help you irradicate spam by verifying the authority of your email senders. 

Malware

Malware is a type of software that is designed to harm your computer or steal your information. Malware can be delivered through email attachments, links, or downloads. Once installed, malware can access your personal information, log your keystrokes, or even take control of your computer.

To avoid malware, never download or open attachments from unknown sources. Always use anti-virus software and keep it up to date. Be cautious when clicking on links in emails, especially if the email is from an unknown sender.

Spoofing

Spoofing is a type of email attack that involves forging the email header to make it appear as if it is from a trusted source. This can be used to trick the recipient into providing sensitive information or installing malware.

To avoid spoofing: 

  • Be cautious of emails from unknown senders
  • Always double-check the sender’s email address. 
  • Look for any unusual or suspicious activity in the email, such as unexpected requests for sensitive information
  • Direct-domain spoofing attacks can be minimized by using email authentication techniques like DMARC 

Man-in-the-Middle Attacks

Man-in-the-middle attacks involve intercepting communication between two parties to steal sensitive information. In the context of email, this can involve intercepting emails and stealing login credentials or other personal information.

To avoid man-in-the-middle attacks

  • Use encryption to protect your emails
  • Look for emails that are signed with a digital certificate or use end-to-end encryption
  • Use MTA-STS to encrypt your emails in transit using transport layer security

In conclusion, email security threats can be damaging, and it is important to be aware of the different types of threats and how to avoid them. By following the tips outlined above, you can protect your personal information and avoid falling victim to email security threats. Remember to always be cautious and double-check any emails that seem suspicious or ask for sensitive information. By taking a proactive approach to email security, you can ensure that your online communications remain secure and protected.

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DMARC Security in 2023

Do you know what DMARC security is? DMARC stands for Domain-based Message Authentication, Reporting & Conformance. It’s a security and email authentication protocol that allows organizations to protect their domain from being spoofed by email phishing scams. It’s also used by email service providers and ISPs to detect and prevent fraud.

If you haven’t heard of it yet, don’t worry—it’s actually pretty easy to understand.

What is DMARC Security? 

DMARC is an email authentication standard that helps you prevent spoofing, phishing, and other email-based attacks. It works by allowing you to define a policy that dictates how your domain should handle messages with invalid sender addresses.

The first step in setting up DMARC is registering your domain name with SPF, which allows you to control what IP addresses can send emails on behalf of your company. You’ll also need to set up DKIM and start reporting email abuse through spam reports or abuse reports.

Using SPF in combination with DMARC Security

When an ISP receives an email with SPF records attached, they check them against their own DNS records for the sender’s domain name. If there are no SPF records or if they don’t match up with what they have on file, then they reject the message because it could be spam or spoofed content from another source (like a phishing attack).

When used in combination with DMARC security, unauthorized emails can be blocked out by the sender before it reaches the client. 

Using DKIM in combination with DMARC Security

With DKIM, a domain owner registers with a public key provider and publishes a public key in DNS records. When an email is sent from an email server that uses DKIM, the sending server adds a signature to the message. The signature contains the domain of the sender (for example, “example.com”) and a cryptographic hash of the message headers and body. Receivers use this information to verify that an email message was not modified during transit.

DKIM alone does not protect against spoofing or phishing attacks because it does not authenticate the identity of the sender in any way. To address this issue and prevent spoofing, DMARC security is recommended.

What is our advice?

Going into 2023, we only want to advise the very best for your domain. For enhanced protection, it is advisable to set up your domain with both DKIM and SPF in combination with DMARC. This will also help you receive reports on any delivery failures that may have occurred if you’re on an enforced DMARC policy. 

Why is DMARC security important?

By default, most email servers send a “pass” or “fail” verdict on emails they receive, but this can be easily spoofed by spammers and phishers. DMARC allows you to authenticate the legitimacy of emails coming from your domain name and specify how those messages should be handled if they fail authentication or fail to pass SPF and DKIM checks.

How to start with DMARC security for beginners?

If you are new to DMARC security, here’s how you can start: 

  1. Use a hosted DMARC solution – A hosted DMARC solution will help you manage your protocol on a cloud-based dashboard without having to access your DNS to make updates or edits. This simplest the authentication process drastically, and is amazing for both beginners and experts who want to save time and effort. 
  2. Use online DMARC record generator tools to create your record – manually creating your record can lead to human errors. To prevent this using an online tool is your safest bet! 
  3. Learn about DMARC security by undertaking free DMARC training – if you want to understand the protocol in depth to figure out which would work best for you, take a DMARC training course. It takes only a few hours and is completely free of charge! 

DMARC security can set you apart from other organizations in terms of information security practices that you follow for improved domain reputation, lower email bounce rates, and better deliverability. For assistance in your DMARC security journey, contact PowerDMARC today!

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Information Security vs Cyber Security: How are they mutually exclusive?

Information Security and Cyber Security are two separate fields, but with way too much overlap there to create confusion in understanding the concepts of each. This post takes a deep dive into an overview of information security vs cyber security so that you can make an informed decision regarding your knowledge and levels of protection for your private or public sector organization.

What is Information Security?

Information Security (also known as InfoSec) is the process of protecting information assets from unauthorized access, use, modification, disclosure, and destruction. It encompasses all facets of protecting the confidentiality, integrity, and availability of the information.

The purpose of information security is to help organizations protect their intellectual property, customer data, trade secrets, proprietary information, and other assets–such as resources of value–from being accessed, used, or disclosed by unauthorized parties with malicious intent.

In today’s tech-driven world, where people are constantly sharing information online via email, social media accounts, and more, companies must implement strong information security programs so that they can protect their data and prevent it from being hacked. Therefore, mitigating the risk of losing customers and brand integrity.

Information security can be achieved through the use of security measures like encryption keys, access control and email authentication.

For example, a company may have an online store that sells its products, but it needs to protect the data that identifies customers and their orders. The company’s information security measures include encrypting all of its transmitted information, developing and enforcing policies around password use and file sharing, and monitoring all access to network resources.

What is Cyber Security?

Cyber Security is the process of protecting networks, systems, and data from unauthorized access, modification, and destruction. It is an umbrella term for a group of related technologies and disciplines that help to prevent unauthorized access to networks, systems, and data.

Cybersecurity can be broken down into three main categories; risk analysis, detection and response, and protection.

  • Risk analysis involves identifying potential risks to your organization’s networks and systems so you can prioritize where to spend your cybersecurity budget.
  • Detection involves monitoring activity on your network to detect any unauthorized activity or activity that might indicate a breach has occurred.
  • Protection involves protecting your information systems from being attacked by hackers using various methods such as firewalls and intrusion detection systems (IDSs).

For organizations to be successful in an increasingly digital world, they must ensure that their cyber security practices are robust enough to prevent, identify, and respond to cyber threats to maintain the security of data and networks.

Cyber security can also help prevent corporate espionage in other ways. For example, if someone inside your company tries to access another employee’s account on your network, they will be blocked by the firewall until they have been authenticated and authorized by the proper authorities.

Information Security vs Cyber Security: The Differences

Information security and cyber security are two distinct fields of information technology that complement each other.

These two disciplines often overlap in their practice as technologies evolve but each should be given consideration individually for its purpose or applications.

Let’s read how they differ from one another in the Information Security vs Cyber Security comparison shared below:

Protection Parameters

Cyber security protects cyberspace from threats, while information security is the protection of overall data from threats.

Cyber security focuses on the protection of networks, devices, and systems against cyber attacks. It also aims to protect individuals against identity theft, fraud, and other online crimes. Cyber security is concerned with protecting users’ privacy through encryption in their communications and data. This means that cyber security does not protect companies’ intellectual property or provide for employee privacy.

Information security focuses on protecting organizations’ data from unauthorized access by employees or outsiders. It is concerned with ensuring that confidential information is stored securely without falling into the hands of third parties who could use it inappropriately or even cause harm to its owner. Information security can be divided into three categories: physical (e.g., locking away documents), logical (e.g., encrypting sensitive data), and administrative controls (e.g., changing passwords periodically).

A good way to think about these two approaches is to consider how they relate to each other in terms of risks. Cybersecurity focuses on risk management and controls that are used to prevent harm from occurring within cyberspace; whereas information security focuses on risk management and controls for managing threats to individual systems (or organizations).

Security Scope

Cyber security is the process of protecting information in cyberspace. It deals with protecting the data or information that resides in a computer system or network from being compromised by hackers, viruses, and other malicious software. Since cybercrime is a global threat, businesses often choose cyber security localization to strengthen the security of their web properties.

Information security on the other hand is the broader umbrella term that includes all of the techniques used to protect information from unauthorized access, use, disclosure, modification, or destruction in any form. It protects data and information regardless of whether they are stored on a hard drive in an office building, or on an external server in another country.

The key takeaway here is that Cyber Security provides defense mechanisms within the cyber realm only while Information Security looks at protecting data regardless of where it resides or how it is used (i.e., at home or in business).

Threat Shielding

Cybersecurity is concerned with the protection of computer networks and technologies from cyberattacks, cyberterrorism, and other kinds of attacks that use computers or networks as their means. On the other hand, information security focuses on protecting data in whatever format it’s stored.

For example, if you’re trying to protect your email messages from being stolen by hackers, you’re dealing with cybersecurity. If you’re trying to protect your family’s health records from getting into the wrong hands, you’re dealing with information security.

Therefore…

Cybersecurity deals with those threats in cyberspace—those that occur when you’re using your computer or mobile device, or even when you’re connected to the Internet. Information security deals with any form of threat related to the protection of any sort of data—whether it’s physical data like financial records or other types of information like email accounts.

Combat Approach

Cybersecurity refers to the technology that protects information systems from cyber-attacks. Information security refers to the techniques that companies use to protect their data and systems from unauthorized access, disclosure of confidential information, or disruption by hackers.

➜ Cybersecurity combats:

Cybercrime – a broad term that describes any illegal activity that happens online. Some cybercrimes include hacking, phishing, identity theft, and other crimes.

Cyber fraud – a digital scam committed through the internet or email, e.g credit card fraud (where someone steals your credit card information and uses it to make purchases online.)

➜ Information security combats:

Unauthorized access – when a person or entity accesses information without authorization. An example of unauthorized access is someone who steals data on a server or network.

Disclosure modification – when an attacker intentionally modifies the data in such a way that it can be used against the original owner.

Disruption – the act of interfering with normal operations of a system to deny service to legitimate users, causing outages and delays in orders being fulfilled.

Therefore, the difference between information security and cyber security is like the difference between guarding a castle with a sword versus using a gun to defend it—both are necessary for keeping your castle safe, but one is more effective than the other depending on your circumstances. This makes both of them an important aspect of any organization’s overall protection strategy.

Defense Activation

Cybersecurity is the first line of defense against cyber threats. It’s what we call “the good guys” when they’re trying to prevent hackers from infiltrating your computer or stealing your personal information.

Information security is what happens when cyber security fails—when it is breached and malicious code gets past the firewall and into your system. Information security helps you prevent breaches and recover quickly from them so that you can continue to use your system without interruption.

Because cyber security deals with external threats, it’s often referred to as “outside-in” protection, while information security is more of an “inside-out” approach that focuses on both internal and external risks.

Information Security vs Cyber Security: The Overlaps

Information security and cybersecurity are two separate, but related, fields. It’s because they both focus on protecting the confidentiality, integrity, and availability of sensitive information from unauthorized access or use.

There are some key overlapping concerns in this space:

  • both fields look at threats to data security that might come from any source (including human error)
  • both fields look at protecting data as it flows through networks or devices
  • both fields look at securing devices so that they’re not vulnerable to attack by hackers or other bad actors

To sum it up, information security provides the technological components needed to protect data while cyber-security provides a framework for how those technical components should be used by organizations that want their data protected from attackers.

Email Security as a Part of Information Security

A proper information security framework also incorporates email security since most information in a corporate setup is exchanged via emails. 

To secure your emails against spoofing and phishing threats, A DMARC analysis tool is imperative. Implement email authentication protocols at your organizations to safguard your email communications today!

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Building an Email Security Compliance Model for your Business [Detailed Guide]

Even the most experienced and well-prepared company can be caught off guard by an email compromise. That’s why it’s essential to build an effective email security compliance model.

What is Email Security Compliance?

Email security compliance is the process of monitoring, maintaining, and enforcing policies and controls to ensure the confidentiality of electronic communications. This can be done via regular email audits or ongoing monitoring efforts.

Every organization should have a documented Security Compliance Model (SCM) that outlines its policies, procedures, and activities related to email security compliance. This ensures that no communication violations occur within your organization and helps retain business partners who may be wary of companies with poor security practices.

Understanding The Email Security Compliance Regulations for Businesses

Email security compliance laws serve as a legal framework for ensuring the security and privacy of the information stored in email. These laws are enforced by various national governments and are a growing concern for businesses of all shapes and sizes.

Below, we have given a brief overview of the requirements imposed on businesses that handle email communication, along with a general overview of the various legal frameworks applicable to comply with for building a proper email security compliance for your business.

a. HIPAA/SOC 2/FedRAMP/PCI DSS

The Health Insurance Portability and Accountability Act (HIPAA) and the Security Standards for Federal Information Systems, 2nd Edition (SOC 2), FedRAMP, and PCI DSS are all regulations that require organizations to protect the privacy and security of electronically protected health information (ePHI). ePHI is any information that is transmitted electronically between covered entities or business associates.

The laws require covered entities to implement policies, procedures, and technical controls appropriate to the nature of the data they process, as well as other safeguards necessary to carry out their responsibilities under HIPAA and SOC 2. These regulations apply to all entities who transmit or receive PHI in electronic form on behalf of another entity; however, they also apply to all business associates and other entities who receive PHI from a covered entity.

To Which Business Does This Regulation Apply?

This regulation applies to any business that collects, stores, or transmits PHI (Protected Health Information) electronically. It also applies to any business that is involved in the provision of a Covered Electronic Health Record (eHealth Record) or other covered health care services electronically. These regulations are designed to protect both patient privacy and the security of patient data from unauthorized access by third parties.

b. GDPR

The General Data Protection Regulation (GDPR) is a regulation implemented by the European Union. It is designed to protect the personal data of EU citizens, and it has been called “the most important privacy law in a generation”.

GDPR requires businesses to be transparent about how they use customer data, as well as provide clear policies on how they handle that data. It also requires businesses to disclose what information they collect and store about customers, and offer easy ways for individuals to access that information. In addition, GDPR prohibits businesses from using personal data for purposes other than those for which it was collected.

To Which Business Does This Regulation Apply?

It applies to all companies that gather data in the EU, and it requires companies to have explicit consent from those whose personal information they collect. GDPR also comes with fines for non-compliance, so you must get your ducks in a row before you start collecting any personal information.

c. CAN-SPAM

CAN-SPAM is a federal law passed by Congress in 2003 that requires commercial business emails to include certain information about their origin, including the sender’s physical address and phone number. The law also requires commercial messages to include a return address, which must be an address within the sender’s domain.

The CAN-SPAM Act was later updated to include stricter requirements for commercial emails. The new rules require that email senders identify themselves clearly and accurately, provide a legitimate return address, and include an unsubscribe link at the bottom of each email.

To Which Business Does This Regulation Apply?

The CAN-SPAM Act applies to all commercial messages, including those sent by businesses to consumers and vice versa, as long as they meet certain requirements. The regulations are meant to protect businesses from spamming, which is when someone sends a message with the intention of getting you to click on a link or open an attachment. The law also protects consumers from spam that’s sent by companies trying to sell them something.

How To Build An Email Security Compliance Model For Your Business

The email security compliance model is designed to verify that an organization’s servers and email applications comply with applicable laws, industry-wide standards, and directives. The model helps organizations to establish policies and procedures that provide for the collection and protection of customer data through the detection, prevention, investigation, and remediation of potential security incidents.

Below you will learn how to build a model that helps with email security as well as tips and advanced technologies to go beyond compliance.

1. Use Secure Email Gateway

An email security gateway is an important line of defense for protecting your company’s email communications. It helps ensure that only the intended recipient receives the email, and it also blocks spam and phishing attempts.

You can use the gateway to manage the flow of information between your organization and its customers. As well as take advantage of features like encryption, which helps protect sensitive information sent over email by encrypting it before it leaves one computer and decrypting it on its way to another computer. This can help prevent cybercriminals from being able to read the contents of emails or attachments sent between different computers or users.

A secure email gateway can also provide features such as spam filtering and archiving—all of which are essential for maintaining an organized and compliant atmosphere in your company.

2. Exercise Post-Delivery Protection

There are several ways to build an email security compliance model for your business. The most common method is to use the model to identify potential risks, and then apply Post-Delivery Protection (PDP) to those risks.

Post-delivery protection is the process of verifying that an email has been delivered to its intended recipient. This includes ensuring that the recipient can log in to their email client software and check for the message, as well as confirming that the email hasn’t been filtered by spam filters.

Post-delivery protection can be achieved by having a secure network or server where your emails are stored and then encrypting them before they are delivered to the intended recipients. It is important to note that only an authorized person should have access to these files so they can be decrypted by them only.

3. Implement Isolation Technologies

An email security compliance model is built by isolating all endpoints of your users and their web traffic. Isolation technologies work by isolating all of a user’s web traffic in a cloud-based secure browser. This means that emails sent through isolation technology are encrypted on the server-side and decrypted on the client-side in an ‘isolated’ station.

Therefore, no external computers can access their emails, and they can’t download any malicious programs or links. This way, even if someone clicks on a link in an email that contains malware, the malware won’t be able to infect their computer or network (as the malicious link will open in a read-only form).

Isolation technologies make it easy for companies to comply with regulations like PCI DSS and HIPAA by implementing secure email solutions that use host-based encryption (HBE).

4. Create Effective Spam Filters

Email filtering involves checking email messages against a list of rules before they are delivered to the receiving system. The rules can be set up by users or automatically based on certain criteria. Filtering is typically used to verify that messages sent from certain sources are not malicious or contain any unexpected content.

The best way to create an effective spam filter is by analyzing how spammers use techniques that make their messages difficult to detect before they reach recipients’ inboxes. This analysis should help you develop filters that will identify spam and prevent it from reaching the inbox.

Fortunately, there are some solutions available (like DMARC) that automate much of this process by allowing businesses to define specific rules for each message so that only the ones that match those rules get processed by the filters.

5. Implement Email Authentication Protocols

The DMARC standard is an important step toward ensuring that your users get the messages they expect from your business and that sensitive information never reaches unintended hands.

It’s an email authentication protocol that enables domain owners reject messages that fail to meet certain criteria. This can be used as a way to prevent spam and phishing, but it’s also useful for preventing deceptive emails from being sent to your customers.

If you are building an email security compliance model for your business, you need DMARC to help protect your brand from being tarnished by malicious emails sent from outside sources that may attempt to impersonate the business name or domain to defraud your loyal customers. .

As a customer of a business with DMARC-enabled email messages, you can rest assured that you’re receiving legitimate communications from the business.

6. Align Email Security with an Overarching Strategy

The overarching strategy of your email security compliance program is to ensure that your organization complies with all relevant government regulations. These include regulations related to the following areas: sender IDs, opt-ins, opt-outs, and request processing time.

To achieve this, you need to develop a plan that addresses each of these areas separately and then integrate them in such a way that they are mutually supporting.

You should also consider differentiating your email strategy across different regions based on the distinct policies each has. For example, in the US, there are many different regulations regarding spamming which require different means of implementation than those required in other countries such as India or China where spamming regulations are less stringent.

Check out our corporate email security checklist to secure your corporate domains and systems. 

Building An Email Security Compliance Model For Your Business: Additional Steps

  • Develop a data collection plan that includes the types of information you’d like to collect, how often you’d like to collect it, and how long it should take to collect it
  • Train employees on how to use email safely and securely by instituting policies, procedures, and training modules about the proper use of email in their workplace.
  • Evaluate your current email security measures to see if they are up-to-date with industry best practices, and consider upgrading if necessary.
  • Determine what kind of human resources data needs to be kept private or confidential and how it will be communicated to your employees, partners, and vendors, including any third parties involved in creating content for your website or social media channels.
  • Create a list of all employees who have access to sensitive/confidential information and develop a plan for monitoring their use of email communications tools.

Who Is Responsible For Email Security Compliance In Your Business?

IT Managers – The IT manager is responsible for the overall email security compliance of their organization. They are the ones who make sure that the company’s security policies are followed and that all employees have been trained on them.

sysadmins – Sysadmins are responsible for installing and configuring email servers as well as any other IT infrastructure that may be necessary to run a successful email system. They must understand what type of data is being stored, who has access to it, and how it will be used.

Compliance Officers – They are responsible for ensuring that the company complies with all laws regarding email security compliance.

Employees – Employees are responsible for following the company’s email security policies and procedures, as well as any additional instructions or guidance from their manager or supervisor.

Third party service providers – You can outsource your email’s security to third parties that will save you both time and money. For example, a third party DMARC managed service provider can help you implement your protocols within a few minutes, manage and monitor your DMARC reports, troubleshoot errors and provide expert guidance to gain compliance easily. 

How can we contribute to your Email Security Compliance journey?

PowerDMARC, provides email security solutions for businesses worldwide, making your business mailing system more secure against phishing and spoofing. .

We aid domain owners in shifting towards a DMARC-compliant email infrastructure with an enforced (p=reject) policy without any lapse in deliverability. Our solution comes with a free trial period (no card details needed) so you can test drive it before making any long-term decisions.Take the DMARC trial now!

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