What is a DMARC Report?
Before we get to how to read DMARC reports let’s first get to know what is a DMARC report. Domain-based Message Authentication Reporting and Conformance (DMARC) does not only protect your domain against BEC, domain impersonation, and email fraud attacks, it also provides you visibility into your email channels, so that you are always aware of what is going on in the background.
DMARC provides a reporting mechanism, in the form of DMARC reports that allows domain owners to read authentication results for every email that is sent on behalf of their domain. This essentially helps you track deliverability issues, take action against malicious sending sources and resolve protocol implementation errors promptly.
Reports & Deliverability: How can visibility increase your client reach in 2023?
When you gain enhanced visibility on your email authentication data, you can troubleshoot existing errors in your email exchange system more promptly. More often than not, when organizations send emails in bulk, due to misconfigured security protocols a lot of these marketing and business emails get lost in transit.
What does this mean? This means that your company misses out on a lot of potential customers who may have been interested in interacting with your products.
Monitoring your domains with the help of DMARC reports is an effective way to ensure that emails you send out inevitably reach your clients.
Why Do You Need DMARC Reports?
Before we get to how to read DMARC reports, let’s understand why you need it in the first place. Despite SPF and DKIM mechanisms, there is a certain probability that the original messages will be correctly processed, and the identity of the sender will go unnoticed. Also, frequently, the recipient’s reports about failures do not reach the sender. In general, the services are continuously evolving and improving.
DMARC steps in as an email authentication program that ensures your email communication is authenticated by SPF or DKIM. It ensures that your emails can be trusted and helps remove chances of spoofing by allowing the receiver to check for valid headers before even opening the mail. In order to ensure the security of your data, you need highly reliable and robust email security. DMARC is one such standard that checks the integrity of your addresses and helps prevent phishing attacks all while improving your email deliverability rates.
When you publish a DMARC record in your DNS, it allows you to specify how your domain should react when an email is received that fails DKIM and SPF authentication. With a properly configured DMARC record, mailbox providers will send you reports directly to your email address, HTTP or HTTPS, letting you monitor the delivery of emails sent from your domain. By setting up DMARC reports you’ll be able to get a lot of valuable information about your outgoing mail traffic. This information can be used for the purpose of authenticating your genuine sources and blocking your illegitimate ones.
Now we will cover how to read DMARC raw reports, and how you can make them human-readable for your ease of understanding.
How to enable DMARC reporting for your domains?
In order to configure the DMARC report for your domain you need to:
- Create a DMARC record for your domain
- While creating your record, in the “rua” criterion, you need to enter the email address to which you want your aggregate reports to be sent
- In the “ruf” criterion, you need to enter the email address to which you want your forensic reports to be sent
- After you have successfully filled up the other criteria and hit the “generate” button, the AI will create a TXT record for you to publish on your DNS
Note: DMARC forensic reports are not supported by all domains. Learn more.
How to Read DMARC Reports: Reading DMARC Raw Reports
Your DMARC reports, also called raw reports, provide essential data about email activity on your domain that are necessary to help protect you against future phishing attacks. They’re available in XML format and they’re usually sent by email with the subject “DMARC Report.” There are essentially two types of reports:
- DMARC Aggregate (RUA) Report
- DMARC Forensic (RUF) Report
You can visit PoweDMARC’s knowledge base to learn more about each of them and how to configure them for your domain easily.
Reading DMARC RUA reports can be a bit of a hassle for a non-technical person, here is an example of a raw report:
<?xml version=”1.0″ encoding=”UTF-8″ ?>
Breaking Down a DMARC Raw Report
Let’s take you through the various sections of the report to help you understand how to read DMARC reports, what they stand for and how to read it. In the raw file for your reports, you can find information about:
- Your ISP, the name of your email service provider
<?xml version=”1.0″ encoding=”UTF-8″ ?>
- The report ID number
- The beginning and ending date range (in seconds)
- Your DMARC record specifications as published in your domain’s DNS
- IP address of the sending source
- An overview of your authentication results (SPF and DKIM pass/fail result summary)
- From: domain
- DKIM authentication results
- SPF authentication results
PowerDMARC’s Human-Readable DMARC Reports
As you have probably already understood, while DMARC reports are extremely important to monitor your organization’s email flow and view authentication results, they are not very pleasing to the eyes. With DMARC reports flooding your inboxes every day, you wouldn’t want the pain to go through them and analyze them line by line, fishing for useful information. Here we will talk about how to read DMARC reports more easily with PowerDMARC.
This is why PowerDMARC helps you view your DMARC Aggregate RUA reports easily in an organized tabular format, parsing data and segregating information into categories with the option to filter data according to IP addresses, organizations, sending sources, and specific stats.
Using a Dedicated Mailbox VS Using PowerDMARC’s DMARC Report Reader
In order to organize your DMARC reports more easily and efficiently, you can maintain a dedicated mailbox wherein you can redirect all the DMARC reports you receive from various third parties and email vendors that you use for sending your marketing and business emails. If you are an enterprise that has a steady flow of emails (in bulk) to your clientele on a daily basis, not configuring a dedicated mailbox to assemble your data under a single banner can make it almost impossible to keep a tab on them.
However, note that a dedicated mailbox for your reports will only help you organize and manage your data better, it will not help you parse or read the XML files, and will not provide a user-friendly or actionable interface for viewing, sorting, or filtering your authentication results.
Perks of configuring PowerDMARC’s DMARC Reports:
- On the dashboard, you can view DMARC RUA reports in 7 distinct viewing formats, to view results: per organization, per result, per sending source, per host, per country, according to geo-locations, and segregate detailed stats.
- Enter domain(s) of your choice to filter results for that particular domain only in the search bar
- Select a specific date range to filter results for that timeline
- Bright color scheme and interactive dashboard that helps you understand your authentication results at a glance when in a hurry, as well as in great detail.
Sign up today to get your free DMARC analyzer!