PowerDMARC

SPF Record Syntax: Components, Rules, and Examples

Ahona Rudra
SPF Record Syntax

SPF Record Syntax

Key Takeaways

  1. SPF prevents email spoofing by authorizing specific mail servers to send emails on your behalf.
  2. SPF records use directives, qualifiers, and mechanisms to define authorized senders and actions on failed checks.
  3. The recipient’s server checks the SPF record via DNS lookup to verify the sender’s authorization.
  4. SPF results in Pass, Neutral, or Fail to determine if the email is legitimate.
  5. SPF modifiers like “exp” and “redirect” offer additional customization for email validation and handling.

If you’ve ever wondered why some of your legitimate emails end up in spam folders or get blocked altogether, the issue might come down to how your domain’s email authentication is set up. One key factor here is the SPF record syntax, which plays a crucial role in verifying that your emails are sent from authorized servers. While SPF helps prevent your messages from being flagged as suspicious, its syntax can be tricky to understand and even harder to configure correctly. In this post, we’ll break down how SPF record syntax works and what you should keep in mind when setting it up for your domain.

What Is an SPF Record Syntax

An SPF record syntax is the set of rules that define how an SPF (Sender Policy Framework) record is written in a domain’s DNS. In simple terms, it’s the “language” your domain uses to tell receiving mail servers which sources are authorized to send emails on its behalf.

SPF record syntax typically includes mechanisms (such as ip4, ip6, or include), qualifiers (like +, –, ~, or?), and modifiers that work together to determine whether an incoming email passes or fails the SPF check.

Understanding this syntax is crucial because even a minor error, such as an extra space, an incorrect qualifier, or a missing mechanism, can cause your emails to fail authentication and land in spam or be rejected.

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SPF Record Syntax Components

An SPF record is made up of four main parts: the version tag, mechanisms, qualifiers, and modifiers. Each part plays a unique role, and together they determine how receiving mail servers handle emails claiming to come from your domain. The version tag identifies the record as SPF. Mechanisms define who is allowed to send emails. Qualifiers decide what action to take when there is a match. Modifiers provide optional instructions that extend or refine the policy.

Version tag

The version tag is the starting point of an SPF record. It identifies the record as using SPF syntax and ensures that mail servers interpret the following text correctly. Without it, the record will not work. Only one version tag is allowed, and it must appear at the very beginning of the record.

Key specifics:

SPF qualifiers

Qualifiers are symbols placed in front of mechanisms. They instruct the receiving mail server on what to do if the mechanism matches. Their role is to control the result of the SPF evaluation, whether the email is accepted, rejected, or marked as suspicious. If a qualifier is not specified, the default action is to allow.

Key specifics:

SPF mechanisms

Mechanisms are the main rules in an SPF record. They define which servers, IP addresses, or domains are authorized to send mail on behalf of the domain. Each mechanism is checked in order, and if a match is found, the associated qualifier is applied. If no mechanism matches, the record continues until the end is reached.

Key specifics:

SPF modifiers

Modifiers are optional elements that add extra instructions to an SPF record. They do not directly allow or deny mail, but they provide flexibility and more control over how the record is processed. Modifiers are often used in more advanced configurations, but are not always required.

Key specifics:

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SPF Record Syntax Examples

Looking at real SPF records makes it easier to understand how the different components come together. Below are two examples: one simple and one more advanced. Each example follows the correct syntax rules and shows how mechanisms, qualifiers, and modifiers work in practice.

Simple SPF Record

v=spf1 ip4:203.0.113.5 -all

Breakdown:

Why it’s valid:

 This is a common setup for a small domain that only sends email from a single server.

Advanced SPF Record

v=spf1 ip4:203.0.113.0/24 include:_spf.google.com include:_spf.mailhost.com ~all exp=explain._spf.example.com

Breakdown:

Why it’s valid:

This setup is typical for organizations using multiple email providers while still controlling unauthorized sources.

Rules and Validation for Correct SPF Syntax

Writing an SPF record is all about putting mechanisms and qualifiers in the right order and making sure the record actually works as intended. Even small syntax mistakes, such as a missing tag or an extra space, can cause the record to fail, resulting in emails being rejected, marked as spam, or leaving your domain vulnerable to spoofing.

This section covers three key areas: best practices for writing SPF syntax, common mistakes to avoid, and how to validate your record before publishing it live.

Follow best practices for SPF syntax

Getting SPF right starts with following a few golden rules that make your record both effective and reliable:

Avoid common syntax errors

Many SPF issues come from simple but damaging mistakes. Watch out for these pitfalls:

Remember: even if the intent of the record is correct, syntax errors will cause SPF to fail completely.

Validate your SPF record syntax

Before publishing your SPF record, validation is critical. Validators check that the syntax is correct and that the record doesn’t exceed DNS lookup limits or contain unsupported mechanisms.

By validating, you reduce the risk of emails bouncing, going to spam, or leaving your domain vulnerable to spoofing.

SPF Record Syntax in Action

Correct SPF record syntax is vital for secure email delivery and protection against spoofing. Each part, including version tag, mechanisms, qualifiers, and modifiers, works together to guide how mail servers handle your messages.

By following best practices, avoiding errors, and regularly validating, you reduce the risk of failures and keep your domain secure. As your email setup evolves, ongoing updates are essential. For easier management and stronger security, consider using PowerDMARC.

Frequently Asked Questions

How to write a SPF record?

Start with ‘v=spf1’, add mechanisms to list authorized senders, and end with a qualifier like ‘-all’ to block everything else.

What happens if my SPF record syntax is wrong?

Mail servers may reject or flag your emails as spam, and your domain becomes more vulnerable to spoofing.

What is an example of a SPF record MX?

An SPF record using MX (MX record) looks like: v=spf1 mx -all, which allows only the domain’s mail servers to send email.

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