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How to Prevent Data Breach: Proactive Strategies and Best Practices

Ahona Rudra
how to prevent data breach

Which of the following are breach prevention best practices? Identifying potential risks, securing data and networks, implementing access controls, and monitoring and responding to threats are all key elements of data breach prevention best practices.

Regular employee training and awareness programs can help prevent human error from leading to a breach. Having a response plan and regularly reviewing and updating security measures is important to stay ahead of evolving threats.

What is a Data Breach?

A data breach is when someone accesses a company’s sensitive or all of its data. Breaches can happen anywhere, and when they do, it can cost companies millions of dollars in fines and penalties.

Data breaches have become one of the biggest challenges for companies today. According to IBM’s Cost of a Data Breach Report, the average cost of a data breach has crossed 4M USD in 2024. The average data breach cost for critical infrastructure businesses, on the other hand, has risen to $4.82 million.

How Do Data Breaches Happen?

And there are many different ways a data breach could happen:

The Impact of Data Breaches on Businesses and Individuals

Data breaches are a serious problem for businesses of all sizes and can damage not only your brand but the entire product development strategy as well. However, smaller companies are more vulnerable because they have different security resources than large enterprises.

The High Cost of Data Breaches

The high cost of data breaches includes direct monetary losses and indirect costs such as loss of customer trust, reputation damage, and legal and regulatory repercussions. For example, one in five people will stop doing business with a company after it experiences a data breach.

Loss of Customer Trust and Reputation Damage

Data breaches can negatively impact your brand’s reputation by making customers feel that their personal information isn’t safe with you. This can lead to lower conversions, sales, and productivity due to employee turnover or low morale among employees who fear their sensitive information will be compromised in future attacks on your organization’s networks.

If they affect consumers’ information, data breaches can result in legal and regulatory repercussions. Executives who violate privacy laws or are negligent in protecting sensitive data may face financial penalties or even criminal charges.

Sources of Data Breach

Internal Sources

External Sources

Lost Equipment

How To Prevent Data Breach Leakage?

Data breach prevention is about proactive measures to ensure your organization’s sensitive information remains safe from cyber criminals. 

This involves identifying potential risks, implementing processes and technologies that mitigate those risks, and monitoring your systems so you know if there’s been any unauthorized access or breach of security.

Regarding safeguarding your data, the first line of defense is yourself. It’s important to take a proactive approach to security and consider key strategies to ensure your data and protect against breaches.

Using DMARC to Prevent Email Phishing Attacks

DMARC (Domain-based Message Authentication, Reporting & Conformance) is an email authentication system that helps protect your domain from phishing attacks by rejecting emails that do not come from authorized senders and ensuring that legitimate email is delivered as intended. 

DMARC also gives you insight into how email is used across your organization so you can make changes based on your learning.

Intrusion Detection and Prevention

Your first step should be to deploy intrusion detection and prevention systems (IDPS). IDPS are designed to identify suspicious activity on your network and block it before it can cause damage. For example, if someone attempts to log into your network using a bogus username or password, the IDPS will detect this attack and prevent them from gaining access.

Third-Party Security Assessment

Once you have deployed an IDPS, conduct a third-party security assessment of your network’s infrastructure. This type of audit will reveal any weaknesses in your system that could lead to an unauthorized breach or intrusion. The auditor will also provide recommendations for fixing these issues so they do not become problems.

Strong Passwords and MFA

Strong passwords are a must. They should be long, complex, and never reused. The more complicated the password, the harder it will be for malicious actors to gain access. But passwords alone aren’t enough; two-factor authentication (MFA) can help prevent unauthorized access if someone gets their hands on your password.

Regular Updates and Patches

Most businesses have a firewall that keeps out hackers trying to access sensitive data or systems. However, these firewalls can only do so much; they rely on patches from vendors like Microsoft and Google to fix vulnerabilities in software like Windows XP that hackers can exploit. To protect yourself from threats like WannaCry, you need regular updates and patches for all software running on your network.

Limited Access to Sensitive Data

The best way to prevent a breach is to limit access to sensitive data. When possible, use software that encrypts data at rest and in transit. Even if someone gets their hands on your data, they won’t be able to read it without the encryption key. Use strong passwords and two-factor authentication whenever possible to prevent unauthorized access.

Encryption of Sensitive Data

Encrypting sensitive data ensures that even if it were to be stolen, it would be useless to anyone who obtained it. Encryption can occur in transit (such as when sending sensitive information over email) or at rest (when storing sensitive data on devices). In addition, if your team utilizes third-party software like attendance, project management tools like Jira alternatives or timesheet templates, verify that the software incorporates data encryption measures.

Employee Training

Knowledgeable employees are the first line of defense against cyber attacks. Employee training should be carried out so that they recognize phishing scams, malware and other threats that could compromise their devices or steal their data.

Data Breach Response Plan

A data breach response plan includes steps that must be taken immediately following a breach and planning for various types of attacks so you can respond effectively when one does occur. This also helps ensure that all parties are informed about what needs to happen in an emergency so there aren’t any delays in getting back up and running after an attack.

Vulnerability Assessments and Penetration Testing

Penetration tests are assessments external cybersecurity firms perform that simulate attacks on your organization’s systems to identify vulnerabilities. This type of testing allows you to assess weaknesses in your network and make adjustments before an attacker can use them against you. Getting to grips with the fundamentals of network penetration testing is sensible even if you are not going to carry out the work yourself. A little knowledge will limit your vulnerability significantly.

Network Segmentation

Segmenting networks helps keep sensitive data separate from each other so that unauthorized users cannot access them. This improves overall network security by reducing the risk of data leaks or theft and mitigating damage if one part of the network becomes compromised.

FAQs on Data Breach Prevention

Which of the Following are Breach Prevention Best Practices?

Companies can significantly reduce their risk of a data breach by implementing the best practices outlined in this guide, such as strong passwords, regular updates, using digital flipbooks instead of normal documents and employee training. With a robust data breach prevention strategy, businesses can effectively safeguard their data, maintain regulatory compliance, and protect their reputation.

What Can I Do If My Data Breached?

In case your data is breached, you can take the following steps: 

What is the Most Common Type of Data Breach?

The most common type of data breach is a phishing attack, where attackers trick victims into revealing sensitive information through emails impersonating a legitimate organization, entity, or individual. 

How to Detect a Data Breach

To detect a data breach you can: 

How Much Does It Cost to Recover the Data Breach?

According to IBM’s Cost of a Data Breach 2024 report, the global average cost of a data breach is $4.48 million. 

What Other Prevention Methods Could be Implemented to Ensure Sensitive Data is Secure?

There are several other prevention methods you could use to ensure sensitive data is secure! They are as follows: 

  1. Email Authentication: Authenticating emails using SPF, DKIM, DMARC and MTA-STS can significantly reduce the risk of data breaches by preventing phishing and spoofing attacks. 
  2. Data Masking Technologies: Data masking can ensure the smooth transmission of sensitive data without exposing it. This can be achieved through tokenization of data, by replacing sensitive information with non-sensitive placeholders or tokens. 
  3. Data Loss Prevention Tools: DLP tools restrict the movement of sensitive across outside of secure premises and are effective in monitoring and preventing data breaches.
  4. Cybersecurity Training Courses: Several security and awareness training courses can prove to be effective in preventing future data breaches by propagating the importance of handling sensitive data with care.

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