Order confirmation emails are becoming increasingly common nowadays, affecting both businesses and individuals. Cybercriminals impersonate well-known brands to trick recipients into sharing sensitive information or downloading malware. Falling for these scams can result in financial loss, identity theft, or even system infections.

Needless to say, many unsuspecting people have fallen prey to them, but you don’t have to. By understanding the warning signs and using the right security measures, you can protect yourself and those around you.

Key Takeaways

Fake order confirmation emails are a major cyber threat that can lead to financial loss, identity theft, and malware infections.
Staying vigilant and adopting strong security measures can help prevent such risks and safeguard sensitive data.
Look out for warning signs like suspicious sender addresses, unexpected orders, poor grammar, urgent requests, sketchy links, or incorrect payment details.
Use reliable security tools such as anti-malware software, spam filters, email authentication (SPF, DKIM, DMARC), and encrypted digital business cards for added protection.
Always verify suspicious emails by contacting the company directly and avoid taking immediate action, such as clicking links or sharing sensitive information.

What Are Fake Order Confirmation Scams?

Fake order confirmation scams are a common tactic used by cybercriminals to trick people into thinking they’ve made a purchase. Scammers impersonate well-known brands, crafting emails that look legitimate with official logos and convincing details. Their goal? To steal your money, or personal information, or infect your device with malware. They might ask you to click a link, download an attachment, or provide payment details—all while pretending to be a trusted company. These scams prey on trust and urgency, making it easy to fall victim if you’re not careful.

The Importance of Verifying Email Senders

Cybercriminals often impersonate trusted brands, using official-looking logos and email addresses that closely resemble legitimate ones. In 2023, the US incurred a total monetary loss of 12.5 billion USD due to cybercrime, highlighting the increasing rate of cybercrimes. Verifying email senders can help prevent you from becoming part of this statistic.

Prevents financial loss: Scammers insert malicious links requesting payments or sensitive financial data.
Protects against identity theft: Fraudsters often ask for Social Security numbers, phone numbers, or home addresses.
Stops malware infections: Some emails contain malicious attachments that infect your device when opened.

How to Identify Fake Order Confirmation Scams?

1. Suspicious Sender Email Address

Fake order confirmation emails often come from email addresses that impersonate legitimate organizations but aren’t completely real.

Scammers use email addresses that appear legitimate but have subtle errors, such as:

Public domains (e.g., [email protected] instead of @vendorname.com)
Misspelled domains (e.g., @vendrnam.com)
Extra characters (e.g., @vendorname1.com or @vendorname$.com)
Added words (e.g., @vendornameservice.com)

Cross-check the vendor’s original domain on their website or your files, and you’ll know if it’s

real.

2. Unrecognizable/ Unexpected Order Notifications

If you never contacted the business for any purchase but received an order confirmation email, it’s most likely a fake. Just check your order history on their website, and you’ll get an answer. No legitimate business will “mistakenly” try to send you anything.

3. Poor Grammar and Formatting

When a professional organization sends an email, the content is sharp and concise, free of mistakes, and even personalized.

If the content has spelling mistakes, grammatical errors, awkward phrases, or a generic greeting of “Dear Sir/Madam” instead of a company name or your name, it’s a scam.

Poor formatting, such as inconsistent font size and style and changing spacing and alignment, is also a concern.

So be cautious if you see:

Spelling mistakes or awkward phrasing
Generic greetings like “Dear Sir/Madam” instead of your name
Inconsistent fonts, misaligned text, or unusual spacing

4. Threats and Urgencies

Criminals feed off people’s fears, so if any phrase asks you to take immediate action or creates urgency, that’s another red flag. Beware phrases like “Your account will be deleted” or “Click here to avoid account/order cancellation.”

Real businesses would never use such language without proper reasoning.

5. Suspicious Links

Cybercriminals often send sketchy links with malware. If there’s any link in your mail, hover your mouse over it. It will show the real URL. If this link isn’t to the actual business, that’s another warning sign.

6. Wrong or Missing Payment Data

If you have placed an order and then you get this confirmation email, it can get tricky. Check for payment details, like the last few numbers on your debit/credit card. If that’s incorrect or missing, it’s a scam.

How to Protect Yourself from Fake Order Confirmation Emails

1. Stay Alert

The first step in protecting yourself from fake order confirmation emails is always checking for the six signs mentioned above. If you notice any of them, it’s better to tread cautiously.

2. Never Take Immediate Action

Even if you’re curious, never click on the links sent via sketchy emails. If they ask you to download something from the email or any app, don’t do that either. Think twice before sharing financial information. You shouldn’t reply to them either.

3. Contact the Company Directly

Check whether you’ve placed an order with the business to verify once. If you’re uncertain, contact the company directly at their official customer care contact or if you have any direct phone number for their business.

4. Implement Security Tools & Email Protection

Protect yourself from order confirmation spam by using a reliable email spam filter. For starters, optimize the spam settings to filter all suspicious emails. If you run a business, use CAPTCHA on your e-commerce website to deter automated spam attempts. You can also check out the web application firewall. They block suspicious activity even before entering your inbox.

Here are some security tools and techniques you can use:

Spam filters & anti-malware software: Helps filter out fake emails.
Email authentication: DMARC, SPF & DKIM prevent email spoofing.
Reliable security software: Examples include Microsoft Defender for Office 365, Proofpoint, and Cisco Secure Email.
Encrypted digital business cards: Investing in a digital business card with strong encryption can enhance security when connecting with new professionals. These cards often integrate with Google’s firewall and SSL encryption to protect sensitive data and prevent unauthorized access.

5. Report Suspicious Emails

When you know an email is from a scammer, report it immediately to relevant bodies. You can report them to:

Federal Trade Commission by filing a complaint on ftc.gov/complaint
Internet Crime Complaint Center by submitting a report at ic3.gov
The email provider by clicking on the “Report Spam” feature

Lastly, block the sender’s email.

6. Enable Two-Factor Authentication (2FA)

Protect all online accounts by enabling 2FA. This offers an additional security layer for these accounts. So, even if you click on something or share sensitive data, they can’t access your account without verification.

7. Educate Those Around You

If you’re an individual, share the word with your family, friends, and coworkers. If you run a business, educate your team.

For instance, share the common signs of fraudulent strategies and ensure everyone knows the signs of fake order confirmation. Tell them to build strong passwords with a mix of numbers and special characters for all online accounts.

Remind them to occasionally check their bank account and card statements to ensure no unauthorized transactions occur. If there are any, take immediate steps.

Businesses should have a clear order confirming verification protocol posted on the walls.

By sharing these, you can make those around you less vulnerable to these scams.

Endnote

Fake order confirmation emails are on the rise and a serious threat that cannot be ignored. Stay vigilant with these strategies to protect yourself and everyone around you.

While it may take extra effort, staying vigilant is key to preventing fraud and protecting sensitive information. Be cautious with suspicious emails, invest in the right security tools, and educate those around you. So, stay informed and keep your digital essentials safe!

About
Latest Posts

Ahona Rudra

Domain & Email Security Expert at PowerDMARC

Ahona is the Marketing Manager at PowerDMARC, with 5+ years of experience in writing about cybersecurity topics, specializing in domain and email security. Ahona holds a post-graduation degree in Journalism and Communications, solidifying her career in the security sector since 2019.

How to Identify Fake Order Confirmation Scam Emails and Protect Yourself