How to Find the Best DMARC Solution Software for Your Business?

With the rise in domain name impersonation and phishing, traditional security methods are no longer effective. Evolved threats have called for a significant revolution in security technologies. This is why, DMARC has gained popularity within the security industry in recent years. DMARC or Domain-based Message Authentication, Reporting, and Conformance can be a boon against phishing threats – if used correctly. The best way to make the most out of the DMARC protocol is to use a hosted DMARC solution. 

Choosing the best DMARC software solution for your online business can be a challenging task. The best DMARC solution in the market needs to be a robust and reliable framework for your organization. It should provide domain owners with a high ROI. They must see noticeable improvements in your email security infrastructure with regular usage. 

What is a DMARC Solution or DMARC Software? 

A DMARC software solution is a tool or service that assists organizations in implementing and managing DMARC policies for their domains. These solutions typically offer features such as:

1. Policy Management: Allows organizations to define and upgrade their DMARC policies. These policies specify how incoming emails should be handled based on authentication results. (E.g. none, quarantine, reject).
2. Reporting: Provides detailed yet simplified reports on email authentication activity. These include information on authentication failures and sources of spoofed emails.
3. Configuration Assistance: Guides organizations through the process of configuring DNS records. This helps them properly implement DMARC.
4. Monitoring and Alerts: Monitors email traffic in real time for suspicious activity. DMARC solutions send alerts when unauthorized emails are detected.
5. Compliance Enforcement: Helps organizations ensure compliance with Google and Yahoo sender requirements. 

Popular DMARC solutions include software platforms offered by cybersecurity companies like PowerDMARC. Our solutions have helped businesses, and government agencies enhance email security and protect against phishing attacks.

DMARC Solutions for Email Fraud Prevention

A DMARC solution can help small businesses, as well as multinational enterprises, mitigate email fraud. These solutions provide an automated and effortless approach toward protocol implementation, management, and monitoring. Authenticating your emails is key to impersonation, email spoofing attacks, and Business Email Compromise prevention.

So how does DMARC do this?

DMARC uses two of the standard email authentication protocols, namely SPF (Sender Policy Framework) and DKIM (DomainKeys Identified Mail). DMARC solutions validate emails sent from business domains using SPF or DKIM. If authentication fails, based on your DMARC policy, the unauthorized email can be delivered, rejected, or quarantined.   

DMARC software has helped organizations track, detect, and mitigate email-based attacks by malicious actors through advanced monitoring features and analytics. Other than verifying email authenticity, DMARC software solutions also help gain visibility on email channels through detailed reports  

When selecting the best DMARC software solution for your business, you need to look for a few basic and advanced features to make it worth your money!

The Benefits of Investing in a DMARC Software Solution

Investing in a good DMARC solution designed by a trusted company can be extremely rewarding from a security standpoint. Continuous attacks on your domain name can with time weaken your brand reputation and email’s credibility. This can lead you to lose both customers and financial assets. 

Short-term benefits of a DMARC solution 

• Enhanced insight into domain and email activity with detailed reporting 
• Protection against malicious emails, email phishing, domain spoofing, email impersonation, and email fraud.
• A highly scalable platform built to secure hundreds of domains

Long-term benefits of a DMARC solution

• Improved email delivery rate
• Improved email reputation
• Retained brand trust and customers

Reasons to invest in a good DMARC software

Several alarming statistics highlight the need for investing in a good DMARC software for your business. According to a phishing activity trends report by the APWG (Anti-Phishing Working Group) : 

1. They observed 1,077,501 phishing attacks in the fourth quarter of 2023
2. 2023 has been classified as the worst year thus far, with almost 5 million phishing attacks

As a proven defense against phishing via fraudulent emails, DMARC solutions need to become a non-negotiable addition to your company’s security suite.

Top DMARC Solution Features to Look Out For 

When looking for a suitable DMARC software solution for your business, here are the top features you should consider:

1. A User-Friendly Cloud-Native Dashboard

A user-friendly and intuitive dashboard, that is also cloud-native is a primary feature to look for when choosing a good DMARC solution. This will offer you complete visibility into your email ecosystem, with services that are highly scalable and compatible with your existing email security setup – without causing any disruption in your mail flows.

2. Simplified Aggregate Reporting and Encrypted Forensics

It is indispensable that your DMARC solution has an extensive reporting mechanism. Aggregate and Forensic reports are both imperative to monitor threats and configure authentication protocols.

Detailed DMARC aggregate reports are generated in an XML file format. To a non-technical person, these reports may appear hard to decipher. The best DMARC software solution for your organization will convert these incomprehensible aggregate reports from complex XML files into information you can easily understand that allows you to analyze your results and make the needed changes.

Forensic reports provide valuable insight into your email domain’s vulnerabilities, which are generated every time an email sent from your domain fails DMARC. They dispense detailed information about individual emails that failed authentication to detect spoofing attempts at a speedy pace.

In some cases, Forensic reports might potentially include confidential information. This is why when selecting the best DMARC software solution for your business, you should choose a service provider that values your privacy and lets you encrypt the reports so that only authorized users have access to them.

4. Advanced Monitoring Services 

To achieve 100% DMARC compliance on your emails you need an advanced monitoring service integrated into your DMARC solution that is easy to set up and use. The solution must highlight your sending sources, domains, IP addresses, and domain activities effectively on an interactive dashboard, along with SPF, DKIM, and DMARC alignment results. Customized alerts sent to your email address whenever there is a reason for concern, is an added advantage to look out for. 

Monitoring your email authentication with the help of a DMARC solution ensures that your legitimate emails don’t get rejected by your recipient’s mail servers and also helps mitigate authentication issues faster. Insights can help prevent major data breaches and phishing attacks by equipping you with the information you need to stay vigilant and protected. 

5. Optimized SPF Management 

SPF DNS records have a limit of 10 DNS lookups. If your organization has a wide base of operations or you rely on third-party email service providers to send emails on your behalf, your SPF record could easily exceed the DNS lookup limit and return permerror.

This invalidates your SPF implementation and makes your emails inevitably fail SPF. This is why you should search for a solution that helps you instantly optimize your SPF record and mitigate SPF errors!

6. An Interactive and Efficient Setup Wizard

when choosing the best DMARC software solution for your organization, one should not forget the setup process. An interactive and efficient setup wizard that is designed with simplicity and ease of use in mind, taking you through the process of entering your domain name to setting your DMARC policy to generating your own DMARC record in a synchronized and methodical way, is the need of the hour! It will help you get settled down seamlessly, and understand all the settings and functionalities on your dashboard within the least possible time.

7. Scheduling Executive PDF Reports

With an effective DMARC solution for your organization, you can convert your DMARC reports into convenient PDF easily readable documents that can be shared with your whole team. Depending on your needs, you can have them scheduled to be sent to your email regularly or simply generate them on demand.

8. Hosted Email Authentication Software Solutions

Hosted email security features that perfectly authenticate email traffic to verify the legitimacy of emails and identify even sophisticated email threats, are the need of the hour. This should include hosted DMARC, SPF, DKIM, BIMI, MTA-STS, and TLS-RPT. An efficient DMARC software solutions can hook you up with the latest technologies concerning protocol implementation which can work in unison to enhance your brand recall and uphold your reputation and integrity.

10. AI and Threat Intelligence

For enhanced visibility and insight, what you need is an AI-driven Threat Intelligence (TI) engine that actively roots out suspicious IP addresses, checking them against a live, updated blacklist of known abusers so you can have them taken down. This will armor you against malicious activities and repeated occurrences of domain abuse in the future.

11. A Proactive Support Team

When implementing DMARC at your organization and generating aggregate reports, what you need is a proactive team of experts and specialists, available round-the-clock to help you mitigate issues in configuration even after onboarding, throughout the time you are availing of their services.

The Best DMARC Software in the market: PowerDMARC

PowerDMARC’s DMARC analyzer is recognized by more than 1000 customers and 700 channel partners as a top DMARC solution. It is our shared goal to make cybersecurity accessible for everyone!  We designed a single platform for DMARC analysis that is effective enough to help you shift from monitoring to DMARC enforcement.

We help you gain 100% DMARC compliance on your monthly email volume in the least amount of time. Our advanced DMARC software solution will aid you in configuring your domain, DMARC policy, and aggregate reports and help you gain complete visibility into your email ecosystem at the earliest. 

PowerDMARC is your one-stop destination for the ultimate email security suite, and here’s why: 

1. Detailed yet simple reporting services that parse complex XML reports. Scale reporting for even enterprise-level organizations operating multiple domains and thousands of emails per day. Advanced report analysis and reporting features with DMARC report analyzer
2. 360-degree visibility into your email network, email validation services, unauthorized senders, legitimate sources, and more. Gain real-time actionable insights
3. A wide range of DMARC tools fit all your DMARC-related needs 
4. Cloud-based DMARC software with API integration and SSO sign-in options
5. Encrypted Forensic Reporting
6. Email authentication monitoring tools designed to detect and prevent fraudulent activities on your own domains 
7. World-class automation tools for your domain’s security including a record setup wizard, making it effortless to configure and manage your email’s authentication
8. Cloud-based platform designed to support unlimited users and message volume for larger organizations, as well as SMEs
9. Address deliverability issues at the sender level
10. Pay-as-you-go system with no hidden additional costs
11. Send compliant emails to potential customers and improve email deliverability
12. Free trial available with access to all features for 15 full days 

When choosing a DMARC solution to maintain your organization’s domain reputation, it is important to confide in a service provider who offers premium technology at reasonable rates. Sign up to get your 15-day trial for our hosted DMARC software today!

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Ahona Rudra

Domain & Email Security Expert at PowerDMARC

Ahona is the Marketing Manager at PowerDMARC, with 5+ years of experience in writing about cybersecurity topics, specializing in domain and email security. Ahona holds a post-graduation degree in Journalism and Communications, solidifying her career in the security sector since 2019.

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